Xenali: Procurement & Purchasing Specialist

Headquarters: Edmonton URL: https://xenali.com Job Title Procurement & Purchasing Specialist (Wholesale B2B) — Remote (Canada) | MST Hours Location Company headquartered in Edmonton, Alberta (role is remote, working MST hours)

Reports To Director of Finance & Operations Compensation Salary in line with experience About the Role We’re a Canadian wholesale B2B company sourcing products internationally (India and China) and through domestic partners

We’re hiring an experienced procurement and purchasing professional to manage end-to-end purchasing execution, supplier performance, and cost/delivery outcomes

A major focus of this role is proactive shipping coordination to support Just-In-Time (JIT) inventory flow—reducing surprises, preventing stock-outs, and avoiding excess inventory

Key Responsibilities Purchasing & Order Management Create and manage purchase orders (POs) end-to-end: quotes, PO issuance, confirmations, changes, expediting, and close-out

Maintain clean purchasing records: pricing, lead times, MOQs, case packs, and supplier terms

Track order status across suppliers and domestic partners; proactively resolve delays, shortages, and substitutions

Ensure purchasing decisions align with demand planning, project requirements, and cashflow timing

Proactive Shipping & JIT Coordination (Core Priority) Drive ship-readiness with suppliers: confirm production completion dates, packaging details, carton counts, weights/dimensions, and ship windows

Coordinate shipment timing and cadence to promote JIT replenishment (right product, right time), minimizing both stock-outs and overstock

Proactively flag risks (factory delays, booking constraints, port congestion, domestic carrier issues) and propose mitigations (split shipments, alternate routing, substitute items, revised ETAs)

Maintain accurate ETA tracking and communicate changes early to internal stakeholders

Support logistics partners by ensuring documentation is correct and delivered on time (commercial invoices, packing lists, required references)

Supplier & Cost Management Manage supplier relationships across India, China, and Canada, including performance tracking (OTIF, quality, responsiveness)

Negotiate pricing, payment terms, lead times, and purchasing conditions; protect margin and service levels

Identify alternate sourcing options when pricing, availability, quality, or risk requires it

Support supplier scorecards and continuous improvement initiatives

ERP & Cross-Functional Coordination Use NetSuite (highly desirable) to manage vendors, items, POs, receipts, and purchasing reporting

Partner with Sales/Project teams, Finance/AP, and Operations to ensure purchasing is aligned to real demand and operational capacity

Maintain accurate vendor and item master data (pricing, lead times, MOQs, preferred vendors)

Contribute to process improvements: tighter PO controls, cleaner receiving, better visibility, fewer exceptions

Required Qualifications 5+ years of hands-on purchasing/procurement experience (wholesale/distribution or B2B preferred)

Fluent English (written and spoken) — able to negotiate, document, and communicate clearly

Experience managing suppliers across multiple time zones; international sourcing exposure (China/India) is a strong asset

Strong PO management discipline: detail-oriented, deadline-driven, and comfortable running multiple orders at once

Strong Excel/Google Sheets capability for tracking, reconciliation, and basic analysis

Proven ability to work independently in a remote environment with strong follow-through

Highly Desirable NetSuite experience (POs, vendor management, receiving, reporting)

Comfort with shipping concepts affecting purchasing outcomes: lead times, booking windows, Incoterms basics, cartonization details, and documentation flow

Experience improving JIT or inventory turns through better purchasing/shipping coordination

Vendor KPI tracking (OTIF, lead time accuracy, quality trends) and process improvement mindset

Core Competencies Proactive ownership (anticipates problems and acts early) Negotiation and vendor relationship management High accuracy and attention to detail Strong prioritization and calm execution under pressure Clear, direct communication with internal teams and external suppliers Continuous improvement mindset (tighten process, reduce waste, prevent repeat issues) Work Arrangement Remote role (Canada) Must be available and working standard business hours on MST (Mountain Standard Time) - 8:30 AM to 5:30 PM MST Collaboration via Teams/Email/NetSuite; reliable internet and a professional remote setup required What Success Looks Like (First 90 Days) You independently run the PO process with consistent documentation and minimal exceptions

Supplier confirmations are obtained quickly and tracked accurately

JIT-supportive shipping cadence is established (fewer urgent expedites, fewer stock-outs, less excess inventory)

Delays are flagged early with mitigation options presented—not last-minute surprises

NetSuite purchasing data is clean, reliable, and decision-ready

How to Apply Submit your resume and a short note covering: Years of purchasing experience, 2) NetSuite exposure, 3) International supplier experience (India/China), 4) Confirmation you can work MST hours

To apply: https://weworkremotely.com/remote-jobs/xenali-procurement-purchasing-specialist